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Personnel Document Retention & Destruction: What to Keep & What to Shred


Webinar Recording

Recording Price: $199.00

(Includes Proprietary Materials)

As an HR professional, you have the primary responsibility for retention and disposal of employee and applicant records. However, with the complex federal and state employment laws and regulations specific to HR recordkeeping rules and document retention periods, it is often difficult to determine what to keep and what to shred. Keeping your documents too long or not long enough can get you in hot water and open you up to legal liability.

Join our legal expert, Susan Fahey Desmond, to gain valuable insight into how to implement an organized and legally compliant document retention policy and the legal dos and don'ts for managing your personnel files. Ensure you're in compliance and ready if you should be targeted for an OFCCP audit, EEOC investigation, DOL probe or OSHA inspection.

During this 75-minute, information-packed webinar you will discover:

  • Best practices for gathering, storing & disposing personnel records
  • Federal & state laws & the impact on your destruction policy
  • Electronic vs paper records & the different guidelines for each
  • Medical record retention obligations under FMLA, ADA & HIPAA
  • The latest guidance on I-9, COBRA & other critical personnel records

Program Highlights

  • Storing & Destroying Employee Records: Guidelines for HR Professionals

    • When to get rid of applicant files and former or terminated employee files
    • Where should you retain your records? Who should have access to them?
    • Document timeline - retention periods for specific documents
    • Best practices to safely destroy personnel files
    • Documents to keep in your personnel files & those to keep as separate files
    • Documentation requirements for terminated employees - what you must keep
  • Federal Requirements for Personnel Records: What's Required by Law

    • EEOC & other litigation - considerations for document retention
    • New I-9 rules and e-verify records disposal
    • Workplace safety documents required by OSHA
    • COBRA record retention requirements
    • FMLA, ADA & HIPAA - special considerations for medical records
    • Resources available for state specific retention & destruction requirements
    • How to handle documents that fall outside the scope of state & federal mandates
  • Personnel Records Safe Practices: Reduce Risk & Avoid Legal Liability

    • How electronic storage requirements differ from paper
    • What types of records can and can't be stored electronically
    • Keys to safeguarding against identity theft
    • What are an employee's rights to review their personnel file
    • How to avoid potential pitfalls with the DOL
    • Security protocols for confidential information - protect your company
    • Document retention when current or impending litigation

About The Speaker

Susan Fahey Desmond is a Principal with Jackson Lewis PC, a national labor and employment law firm. She has been representing management in all areas of labor and employment law since her graduation from the University of Tennessee in 1985.

  • She is listed in Best Lawyers in America and has been named by Chambers USA as one of America's leading business lawyers.
  • She is also listed in Louisiana and Mid-South Super Lawyers.

Program Benefits

Discover the latest guidelines for personnel record retention and destruction and the federal laws impacting your records.