As an HR professional, you have the primary responsibility for retention and disposal of employee and applicant records. However, with the complex federal and state employment laws and regulations specific to HR recordkeeping rules and document retention periods, it is often difficult to determine what to keep and what to shred. Keeping your documents too long or not long enough can get you in hot water and open you up to legal liability.
Join our legal expert, Susan Fahey Desmond, to gain valuable insight into how to implement an organized and legally compliant document retention policy and the legal dos and don'ts for managing your personnel files. Ensure you're in compliance and ready if you should be targeted for an OFCCP audit, EEOC investigation, DOL probe or OSHA inspection.
During this 75-minute, information-packed webinar you will discover:
Best practices for gathering, storing & disposing personnel records
Federal & state laws & the impact on your destruction policy
Electronic vs paper records & the different guidelines for each
Medical record retention obligations under FMLA, ADA & HIPAA
The latest guidance on I-9, COBRA & other critical personnel records
Storing & Destroying Employee Records: Guidelines for HR Professionals
When to get rid of applicant files and former or terminated employee files
Where should you retain your records? Who should have access to them?
Document timeline - retention periods for specific documents
Best practices to safely destroy personnel files
Documents to keep in your personnel files & those to keep as separate files
Documentation requirements for terminated employees - what you must keep
Federal Requirements for Personnel Records: What's Required by Law
EEOC & other litigation - considerations for document retention
New I-9 rules and e-verify records disposal
Workplace safety documents required by OSHA
COBRA record retention requirements
FMLA, ADA & HIPAA - special considerations for medical records
Resources available for state specific retention & destruction requirements
How to handle documents that fall outside the scope of state & federal mandates
Personnel Records Safe Practices: Reduce Risk & Avoid Legal Liability
How electronic storage requirements differ from paper
What types of records can and can't be stored electronically
Keys to safeguarding against identity theft
What are an employee's rights to review their personnel file
How to avoid potential pitfalls with the DOL
Security protocols for confidential information - protect your company
Document retention when current or impending litigation
About The Speaker
Susan Fahey Desmond is a Principal with Jackson Lewis PC, a national labor and employment law firm. She has been representing management in all areas of labor and employment law since her graduation from the University of Tennessee in 1985.
She is listed in Best Lawyers in America and has been named by Chambers USA as one of America's leading business lawyers.
She is also listed in Louisiana and Mid-South Super Lawyers.
Discover the latest guidelines for personnel record retention and destruction and the federal laws impacting your records.